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ARTICLE 1.
NAME
The name of the corporation
shall be “ILLINOIS POLICE ASSOCIATION, INC.”
Its principal place for the
transaction of business shall be within the State of
Illinois.
ARTICLE 2.
OBJECTS, PURPOSES AND POWERS
SECTION 1. OBJECTS AND
POWERS
The objects, purposes and scope
of this Association shall be:
A. To
establish, publish and distribute a magazine devoted
exclusively to matters of interest to law enforcement
officers and it shall bear the title of “Official
Journal of the Illinois Police Association”.
B. To
promote the interest of law enforcement officers
throughout Illinois by means of encouraging a closer
relationship.
C. To secure the
cooperation of all law enforcement officers employed in
Illinois, by every town, village, city and county or by
the state or federal government.
D. To acquire and
disseminate knowledge and technical information useful
in combating or preventing crime.
E. To
provide a medium for the exchange of knowledge and
experience in law enforcement.
F. To
encourage all law enforcement officer to acquire skill
and efficiency in the performance of their duties.
G. To foster high
professional standards of conduct for law enforcement
officers.
H. To
strive for tenure of office based on merit, experience
and efficiency and for the removal of political control
over the departments of law enforcement.
I. To
seek the enactment and maintenance of sound and liberal
pension laws for the retired and/or disabled law
enforcement officers and to provide for the dependents
of deceased members.
J. To
promote and encourage social, economic and educational
polices that will benefit law enforcement officers and
the general public.
SECTION 2.
NOT-FOR-PROFIT. This association is not organized
for business
purposes nor for profit and no part of its earnings
shall insure to the benefit of any
person or individual but shall belong entirely to the
association and be disbursed strictly
for fraternal benevolent and social purposes.
SECTION 3. POWERS.
This association shall have the following powers: to
hold real
estate, franchises and personal property, to establish,
publish and distribute a
magazine devoted to matters of interest and importance
to law enforcement officers, to
borrow money and issue bonds or other evidence of
indebtedness and to secure same
as needed, to execute mortgages or deeds of trust upon
any of its property for the
acquisition or improvement of any real estate or other
property which may be acquired or
held by it, to exercise any and all other necessary and
legal powers exercisable by an
Illinois Not-For-Profit Corporation in good standing in
furtherance of and for the purpose
aforesaid.
ARTICLE 3.
MEMBERSHIP
SECTION 1. CLASSES The
membership of the Association shall be made up of the
following classes.
Active, Paid up Life, Associate, Honorary and Life
members as defined in the following
sections of this article.
(Amended September 2010)
SECTION 2. ACTIVE MEMBERS
Active members shall be limited to law enforcement
officers as defined hereinafter, coroners and duly
authorized prosecutors and their
assistants during their term of office. For all
purposes herein, “Law Enforcement Officer”
means any person who is hired and employed specifically
as a law enforcement officer
by a law enforcement agency authorized by state or
federal statue to enforce the law,
other than those in a judicial capacity. Such officers
must be employed on a full time or
part-time basis, and otherwise come under the
provisions of the Minimum Wage Act
(820 ILCS 105/1 et seq), when said Act applies.
Employees of agencies not covered by
the Minimum Wage Act must be compensated at an hourly
rate reasonable consistent
and not lower than 75 percent of the established
minimum wage. The term “Law
Enforcement Officer” include but is not limited to, law
enforcement officers, correctional
officers, sheriffs, full time railroad law enforcement
officers, adult State and Federal
parole officers, other public law enforcement officers
employed by any municipality,
county or other political subdivision of or within the
territorial limits of Illinois, including
law enforcement officers employed by the United States
whose tour of duty or office from
where he or she reports is located within Illinois and
officers who have been pensioned
from law enforcement employment or who are retired and
eligible for pension after
serving twenty years as a law enforcement officer but
who have not yet attainted age
fifty. Persons employed by a law enforcement department
because of their specialized
training or profession shall not be considered a law
enforcement officer unless they are
originally employed as such and are compensated at the
same salary as those of
corresponding rank on the same department. (Amended
2003)
SECTION 2. PARAGRAPH A
ELIGIBILITY OF ACTIVE MEMBERS Eligibility
for Active
membership shall not be altered if a law enforcement
officer is assigned to clerical,
radio, telephone switchboard, dog pond or ambulance
service unless the principal
reason for their employment is to perform such non law
enforcement service and
unless such employee is compensated at a salary lower
than that received by a
patrolman of the same department.
(Amended September 1975)
SECTION 2, PARAGRAPH B. PAID UP LIFE
Active members who are retired and
receiving a pension and have paid dues in the
Association for at least twenty five (25)
years may opt for Paid up Life membership. A Paid Up
Life Member may return to
Active Member status by again paying Active membership
dues.
(Amended September 2010)
SECTION 3. ASSOCIATE
MEMBERS. There shall be two classes of
Associate
members. Class A Associate Members and Class B
Associate Members.
SECTION 3. PARAGRAPH A -
CLASS A ASSOCIATE MEMBER. Class A ASSOCIATE
Member is a law enforcement officer who does not
qualify for Active membership
because of honorary, special, and auxiliary or reserve
law enforcement officer status
and law enforcement communication officers and
dispatchers.
(Amended September 2000, 2001,
2003)
SECTION 3. PARAGRAPH B -
CLASS B ASSOCIATE MEMBER. Class B Associate
Member is a person of high repute in the business
community who has been
recommended by an Active member.
(Amended September 1991)
SECTION 4. - HONORARY MEMBERS.
Persons who are ineligible for Active
membership but who the Board finds are qualified by
training and experience in general
law enforcement or have achieved professional
distinction in law enforcement science
and administration, those who have rendered
distinguished public service in the
administration of criminal justice or who have made an
outstanding contribution to law
enforcement or the prevention of crime, members of the
judiciary and officers of any
municipal, county, state or federal agency and
executive officials of a government
department are eligible for Honorary membership.
SECTION 4. PARAGRAPH A.
Honorary members shall be exempt from the payment of
all dues and assessments and through their respective
membership shall extend
throughout each calendar year following consideration
and approval of the Board of the
respective person’s qualifications and status. They
shall not be entitled to the death
benefit belonging to the Active members and shall be
precluded from holding office in
the Association and voting at any meeting of the
membership.
SECTION 5. LIFE MEMBERS.
Upon the completion of their term of office, Past
Presidents shall become Life Members and shall be
exempt from dues and enjoy all
the privileges and benefits of an Active member for the
remainder of their lives.
SECTION 6. APPLICATION
FOR MEMBERSHIP. An Active member who shall
submit
the name and the candidates written request for
membership on forms provided by the
Association must propose a candidate for Active
membership. The Executive Director
may approve the application if satisfied that the
applicant has truthfully and fully
answered all questions contained in the application and
is entitled to Active
membership. In cases where the Executive Director is
doubtful of the candidate’s
eligibility, the application shall be referred to the
Board for its decision thereon, which
shall be final.
Application for Active
membership may not be accepted unless the law
enforcement
qualifications of the applicant’s employer are clearly
defined by state or federal status.
The Board may deny an application for membership where
its acceptance may result in
risks or loses being unnecessarily increased or which
it is believed would prove
detrimental to the operations of the association.
Candidates for Associate
or Honorary Memberships shall require the sponsorship of
an Active member and such membership shall be issued
only in limited number as
prescribed by resolution of the Board. Except as
explicitly provided for in Article VII,
Section 1 or otherwise in these By-Laws, Associate and
Honorary members shall not
be entitled to the benefits of Active members and shall
be precluded from holding office
and/or voting at any meeting of the membership.
SECTION 7. CERTIFICATES.
Members of the association shall receive certificates of
membership indicating the class to which they belong
which shall entitle them to all the
privileges of the association with the respect to such
class, but shall not entitle them to
any pecuniary or financial benefits of any form or kind
and which, in case the member
shall resign, be suspended or expelled in accordance
with any of the articles of the
Constitution and By-Laws or rules of the Association or
on account of non-payment of
dues or assessments shall give the holder thereof no
right nor interest in the property
of the Association, nor privileges therein and the
certificates of membership shall be
forthwith surrendered and canceled. Certificate of
active members shall be in the
following form:
SECTION 8. DECALS.
Active members and honorary members shall be issued an
automobile windshield decal in the shape of the State
of Illinois and Associate "A" and
“B” members shall be issued an automobile windshield
decal of a unique design,
bearing the same serial number as that assigned to the
membership certificate, unless
the Board determines otherwise. Said decal shall remain
the property of the Illinois
Police Association, Inc. and only the member to whom it
is issued shall be entitled to
the use of the decal. Members who violate the decal use
restrictions of this Section, may
lose the right to receive decals and/or may be expelled
from the Association. A second
decal may be purchased by an Active, Paid Up Life or
Honorary member for an
automobile registered to that member or current spouse
with the same serial number.
A fee will be assessed for the second decal in an
amount set by the Executive Board.
(Amended September 2000)
SECTION 9. DISCIPLINE,
SUSPENSION AND EXPULSION. A member may be
disciplined, suspended or expelled for a
misrepresentation of facts in his or her
application for membership, for unprofessional conduct
or other just cause but such
punishment shall not be inflicted except upon written
charges being filed against him or
her and until he or her has had an opportunity to be
heard in his or her defense before
the Board. The member shall be entitled to counsel at
said hearing.
SECTION 10. PROHIBITIONS.
No person who has been convicted of a Felony against
the laws of any state or the federal government shall
be eligible for membership and
any member who is convicted of a felony against the
laws of any state or federal
government shall be automatically dropped from the
membership from the date of his
or her conviction becomes final.
SECTION 11.
NON-DISCRIMINATION. Sex, color, race
or creed shall not be a bar to
membership in the Association.
ARTICLE 4.
MANAGEMENT
SECTION 1.
EXECUTIVE BOARD The Executive Board, therein
also called the "Board",
shall manage the business affairs of the
Association. The Board shall be comprised
of the Association's President, First Vice
President, Second Vice President, Third Vice
President, Executive Director, Sergeants-at-Arms,
Auditors, the retiring President and
the Chairperson of each Division. In the
inability of the Chairperson of the Local
Division to attend any meeting of the Executive
Board, the next Division officer in
authority shall attend in the absence of the
Chairperson. The Division officer so
attending shall be entitled to vote as proxy of
the absent Division Chairperson.
(Amended September 2006)
SECTION 1.
PARAGRAPH A. RULES AND REGULATIONS.
The Board shall be the
governing body of the Association and shall have
the authority to take all appropriate
measures and perform all duties that may be
necessary to accomplish the objectives
of the Association. It shall issue rules and
regulations to establish a formal procedure
for the conduct of the affairs of the
Association, which shall not be in conflict with the
provisions of these Constitutions and By-Laws.
These rules and regulations shall
govern membership procedure, the receipts,
custody, disbursements and accounting
of the Associations funds, purchase, travel
vouchers and other expenditures,
employment and compensation of staff members and
the adoption and use of the
official seal and insignia of the Association.
Such rules and regulations shall be
published in the Official Journal for the
guidance of the membership.
SECTION 1.
PARAGRAPH B. CONTRACTS-GENERAL PROVISIONS.
The Board is
hereby authorized and empowered to enter into
such contracts and assume such
obligations, as it shall in its discretion deem
necessary to accomplish the purposes of
the Association. All contacts made in the name of
the Association must be authorized
by a majority of the Board and all contracts,
except those for the publishing and
distribution of the Official Journal, for
solicitation of contributions by a professional
fundraiser and for the leasing of any property,
shall be void if made for a period of time
that exceeds the balance of the President’s term
of office. (Amended September 1991)
SECTION 1.
PARAGRAPH C. OFFICIAL JOURNAL.
The Board is specifically
empowered to establish and to enter into a
contract as needed to publish and distribute
the “Official Journal of the Illinois Police
Association”. The term of this contract shall be
no more than seven (7) years duration and a copy
of the negotiated contract shall be
exhibited to the membership at the next annual
State Conference following the
execution of the contract. There shall be
advertisements submitted in the daily and
trade newspapers for bids when contract
agreements come up for renewal for the
publication of the “Official Journal” of the
Illinois Police Association. Inc. starting with
the year 1961.
(Amended October 1961,
September 1986)
SECTION 1.
PARAGRAPH D. EXECUTIVE OFFICER AUTHORIZED.
The Executive
Board is authorized to appoint, if it deems
necessary, a full time executive officer to hold
office at the pleasure of the Board. The
executive officer so appointed must be an
“Active” member of the Association whose duties
shall include a continuous effort to
increase membership, to increase the residues of
the Association and such other
duties as may be assigned by the Board.
SECTION 1.
PARAGRAPH E. INFORMED MEMBERSHIP.
The Board shall take all
appropriate steps to keep membership appraised of
the activities of the Association
and of all matters of pertinent concern to the
entire membership.
SECTION 1.
PARAGRAPH F. REASONABLE EXPENSES. The
members of the Board
shall be allowed reasonable expenses incurred
while attending Board Meetings.
SECTION 1.
PARAGRAPH G. QUORUM. For the
purpose of transacting business, a
quorum for the Executive Board shall consist of a
majority of its members.
SECTION 2.
TERM OF OFFICE. The members of the Board
shall hold their office for
a term of two (2) years.
SECTION 2.
PARAGRAPH A. TENURE OF OFFICE. The tenure of
office of the elected
members of the Board shall extend from the point
of new business at
the Executive Board meeting where the
installation of state officers takes place and
then continue to the point of business at the
next installation of state officers at a
meeting of the Board.
SECTION 2.
PARAGRAPH B. ASSUMPTION OF DUTIES.
At the point of new business
at the Executive Board meeting where the
installation of state officers take place, the
newly elected members of the Board shall assume
their position on the
Board. All the retiring members of the Board
shall have full vote authority until the point
of new business on the agenda of said
installation meeting.
SECTION 3.
PROHIBITIONS. The magazine shall compensate
no member of the
Board for service rendered such publisher while
serving on the Board.
ARTICLE 5.
OFFICERS AND ELECTIONS
SECTION 1. ELECTIVE
OFFICERS. The elective officers of the
Association shall be:
A.
President
B. First
Vice President
C. Second
Vice President
D. Third
Vice President
(Not more than one (1) Vice President shall be elected
from any one division)
E.
Executive Director
F.
Two (2) Sergeants-at-Arms and an Auditing Committee
consisting of three (3) members. (Not more than one (1)
Auditor from any one division.) All of who shall hold
their respective offices for a term of two (2) years or
until their successors are elected and qualified. The
officers shall be elected by ballot at an annual
Conference of this Association by the votes of a
majority of the duly accredited delegates present and
voting. Provided that no person having been elected to
the office of President shall be eligible to reelection
to that office, nor may two (2) members from the same
law enforcement department be elected to any office in
the Association at the same time.
SECTION 1.
PARAGRAPH A. NOMINATING COMMITTEE.
There shall be a Nominating Committee consisting of All
Division Chairman and this committee shall meet 90 days
prior to the annual Conference in order that the report
of this committee can be in the hands of the delegates
at least 60 days prior to the Conference. It shall be
the duty of this committee to list all candidates for
each elected office on the ballot with their
recommendations placed first on the ballot. An
accredited delegate may also make additional nominations
from the floor.
(Amended September
1981, 1987 & 1991)
SECTION 1.
PARAGRAPH B. VOTING AND BALLOTS.
All nominations shall be voted upon by secret ballot,
unless there is only one (1) candidate for the office to
be filled. The candidate receiving a majority of votes
for each office shall be declared elected and shall hold
office for two (2) years or until his or her successor
has been elected and qualified. In the event no
candidate received a majority of votes on the first
ballot, another ballot shall be taken between the two
(2) candidates receiving the highest number of votes on
the first ballot and the one receiving a majority of the
votes shall be declared elected.
SECTION 1.PARAGRAPH C.
BONDS AND OATH OF OFFICE. The newly elected
officers shall be inducted and sworn into office at the
evening function following the election of said officers
at the Conference. The retiring Board at the December
meeting following the election shall approve bonds of
the President and the Executive Director elect.
SECTION 1. PARAGRAPH D. ELIGIBILITY FOR ELECTED OFFICE.
Only Active members shall be eligible for election to
office in the Association.
(1) The position of
President, 1st Vice President, 2nd Vice President and
3rd Vice President will only be filled with an Active
member where he or she has a minimum of Five (5) years
as an Active member and a minimum of Four (4) years on a
Division Board. The Director shall be an appointed
position under the provisions of By-Law Article 4,
Section 1, Paragraph D.The position of the Executive
Director should be filled by an Active member where he
or she has a minimum of Five (5) years as an Active
member and Four (4) years on a Division Board. In the
event a suitable and acceptable candidate is not
available from within the Association, the Executive
Board may seek an acceptable private sector candidate
for the office of Executive Director who shall work
under the guidelines of the Illinois Police Association
By-Laws and receive a similar salary and benefits
package applicable to the office at the time of
appointment.
(Amended September 2018)
SECTION 2.
DUTIES OF OFFICERS. The duties of the
elective Officers shall be described in the following
paragraphs.
SECTION 2.
PARAGRAPH A. PRESIDENT. The President shall
preside at all meetings of the Association and the Board
and enforce order and strict compliance with the
Constitution and By-Laws of the Association. He or she
shall appoint with the advice and consent of the Board,
the members to all committees as are authorized by the
Constitution and By-Laws of the association and shall
see that all officers faithfully and impartially perform
their respective duties. He or she shall unless
otherwise provided for, fill all vacancies in office due
to absences or other causes. He or she shall take no
part in debate while occupying the chair, except by
consent of a majority of the members present. He or she
shall also transact such business as may be custom
appertains to his or her office and sign all official
documents authorized by the Association or the Board.
SECTION 2.
PARAGRAPH B. FIRST VICE PRESIDENT.
The First Vice President shall assist the President in
performing the duties of his or her office and in the
absence or inability of the President to act, he or she
shall assume the duties of the President. He or she
shall be empowered by the same privileges, powers,
authority and responsibilities as the President while
serving in such capacity.
SECTION 2.
PARAGRAPH C. SECOND ,AND THIRD VICE
PRESIDENTS. The Second and Third Vice
Presidents shall assume the duties of the President in
the absence or in ability to act of the First Vice
President or his or her successor, in their respective
order and each shall assume the same privileges, power,
authority and responsibilities as the President while
serving in such capacity.
SECTION 2.
PARAGRAPH D. EXECUTIVE DIRECTOR.
The Executive Director shall have the custody of all
records, books, papers, documents and correspondence
pertinent to the affairs of the Association. He or she
shall also keep accurate inventory of all property, with
a description of such property, estimated value and its
location disclosing the identity of the person or
persons in whose custody such property is entrusted. He
or she shall record the minutes of all meetings and
preserve then in an official “Minutes Book” and keep an
up to date record of all amendments to the Constitution
and By-Laws and shall be readily available to all
committees for reference when revising the Constitution
and By-Laws. He or she shall give proper and timely
notice of special and general meetings to all members
and of other meetings to the members affected. Whenever
directed by the President or the Board, he or she shall
send a communication to all members advising as to the
activities of the Association. The Executive Director
shall be custodian of all monies belonging to the
Association. He or she shall collect and keep an
accurate record of dues, fines, assessments and all
other monies due or belonging to the Association. He or
she shall keep an accurate record of the membership of
the Association and of each local division and it shall
contain the names and address of all Association and
Division officers. The Executive Director shall receive
a full time basis salary as established by the Board.
The Executive Director shall supervise the duties and
activities of all employees or appointed personnel in
the operation of the Associations office. He or she
shall submit in writing to the annual Conference a
financial statement showing the disposition of all
monies of the Association received and disbursed by him
or her during his or her term of office. He or she shall
submit in writing to the annual Conference a report of
all local divisions. He or she shall also submit to the
Conference a written report of his or her local acts
during his or her term of office. He or she shall pay
all orders drawn on him or her by the President for
lawful purposes, not in excess of one thousand dollars.
($1,000.00). Any orders for expenditures in excess of
one thousand dollars, ($1,000.00) must have the approval
of the Board. Such orders shall distinctly state the
amount required, the names and addresses to whom payment
is made and for what purpose. Whenever requested by the
Board, he or she shall give them a true and correct
amount of all money received and expended and surrender
to the Board for its inspection all books, papers and
receipts belonging to the Association. At the expiration
of his or her office, he or she shall turn over to his
or her successor, all money, books and other property
belonging to the Association within ten (10) days. He or
she shall keep in his or her possession to meet current
expenses, which may arise through administrative
requirements and necessary for the successful operation
of the Association, not more than two thousand
($2,000.00) of the General Account to be designated
“Special Account” and all amounts above that shall be
deposited in a bank to be designated by the Board which
shall be a federally insured depository. When requested
by the Board, he or she shall visit the bank with said
Board for the purpose of witnessing the amount of money,
deeds, securities, and etc. on deposit there belonging
to the Association.
(Amended September
1968, 1986, 1991, 1996)
SECTION 2.
PARAGRAPH E. SERGEANT-AT-ARMS. The
Sergeants-at-Arms shall be in attendance at each annual
Conference and Board meetings for the purpose of
maintaining a peaceful assembly and enforcing the orders
of the President. (Amended September 1991)
SECTION 2.
PARAGRAPH F. AUDIT COMMITTEE. The
Auditing Committee shall at least once a year make a
survey of the books of the Association and survey of the
records of the Executive Director and prepare a report
at the end of each fiscal year, which is July 31st., and
submit the same to the delegates at the annual
conference for their consideration. If the Auditing
Committee at any time during the fiscal year believes
that there are any discrepancies or errors in the books
of the Executive Director, it shall make an immediate
report, in writing to the Board.
(Amended October 1963,
September 1991, 1993, 1996)
SECTION 3. AMOUNT
OF BOND. The Executive Director shall before
taking office, execute an indemnifying bond to the
Association in an amount to be set and approved by the
Board. The bond shall be conditioned for the faithful
and honest performance of the duties of his or she
office and that he or she will safely keep and truly
account for all money and property which may come to his
or her hands as such officer, that on expiration of his
or her office, that he or she will deliver over to his
or her successor all unexpended money and property which
may have come into his or her possession as officer of
the Association. In case of a breach of the conditions
thereof, the Board may bring a suit in the name of the
Association. The Association shall pay the premium of
such bond. The Board shall provide for a blanket
position bond for all other employees of the Association
in an amount deemed appropriate by the Board.
(Amended September 1996)
SECTION 4.
REMOVAL FROM OFFICE. Whenever any duly
elected, and/or appointed officer of the Association
fails to qualify or after qualifying shall fail or
neglect to perform his or her duties, the President,
with the approval of the Board shall declare his or her
office vacant and shall appoint an Active member to such
office, subject to the limitations in Article 5, Section
1, until the next annual Conference, when an election
shall be held to fill the balance of the term of office.
(Amended September
1987, 1991)
Section 5 DEATH WHILE IN OFFICE. When any duly
elected or appointed officer shall die while in that
office, the President, with the approval of the Board,
shall declare his or her office vacant and shall appoint
an Active member to such office to complete the
remainder of the decedents duly elected term of office.
(Added September 2011)
ARTICLE 6.
LOCAL DIVISIONS
SECTION 1.
DIVISIONS AUTHORIZED. To coordinate the affairs of the
Association, the Board is authorized to permit the
membership by charter or otherwise to organize into
“Local Divisions” designating such divisions
appropriately as to name and locality.
SECTION 2.
PARAGRAPH A. DIVISION CONSTITUTION AND BY-LAWS.
An authorized division shall adopt a Constitution
applicable to its division but the provisions of its
Constitution and By-Laws shall not be in conflict with
the Constitution and By-Laws of the Association.
(Amended October 1959)
SECTION 2.
PARAGRAPH B. DIVISION OFFICERS.
An authorized division shall elect officers. The
division officers to be elected shall be Active Members
consisting of a Chairman, Vice Chairman and a
Sergeant-at-Arms. The Secretary/Treasurer or a Secretary
and a Treasurer shall be an Active, Associate Class “A”
or an Associate Class “B” member.
(Amended September 2009)
SECTION 2.
PARAGRAPH C. DIVISION ELECTIONS AND OATH OF
OFFICE. All division elections are to
be held during the month of October of the odd numbered
years. Division officers shall be inducted into the
office at the division meeting in the month of November
of the odd numbered years and shall subscribe to the
following oath of office, which must be administered by
the President of the Illinois Police Association, any of
the Vice-Presidents any of the Past Presidents residing
in the State of Illinois, or the Executive Director.
(OATH OF OFFICE STATES:
I solemnly swear before God and the membership of the
Association here assembled, that I will faithfully and
diligently perform all of the duties charged to my
office by the Constitution of the Illinois Police
Association to the best of my ability, So help me God.
(Amended October 1962, September 1996, 2005)
SECTION 2.
PARAGRAPH D. PROHIBITIONS.
A division may not sponsor any project in the name of
the Illinois Police Association, Inc. without first
obtaining approval of the Board.
(Amended October 1959)
SECTION 3.
REPORTING. The Chairman of each
division, or his or her designee, shall promptly furnish
the Executive Director of the Association with such
information, record or other data as is required by him
or her to properly perform the duties of his or her
office as provided in Article 5, Section 2, Paragraph D.
The Chairman OR HIS OR
HER DESIGNEE SHALL REPORT IMMEDIATELY ANY CHANGES IN THE
INFORMATION PREVIOUSLY SUBMITTED AND NOTIFY THE
Executive Director as promptly as possible regarding all
information relative to any member who has resigned or
forfeited his or her membership and in the case of the
death of any members shall as soon as possible, furnish
him or her all the pertinent details relating thereto.
(Amended September 1996)
SECTION 4. DUES
AND FEES. The Chairman of each local
division, or his or her designee shall without delay,
forward to the Executive Director all membership
applications, dues, fees, assessments or other monies
due the Association which it may have occasion to
receive or have in its possession.
(Amended September 1996)
SECTION 5.
DIVISION ASSESSMENTS. The Constitution
of a local division may provide that its members may
levy assessments on its membership when two-thirds of
the duly accredited membership of the local division
present and voting, approve the same at a regular
meeting duly called for such purpose.
(Amended September
1965)
SECTION 6.
REVOCATION OF CHARTER. The Board is
hereby vested with the power to revoke the charter and
membership of any local division after twenty (20) days
notice to the secretary of the local division and after
proper hearing the Board is satisfied that the local
division is guilty of disloyalty to the Association or
that its actions and promotions have been detrimental to
the welfare of the Association or to the rank and file
of its members. The Board shall also make a detailed
report of all the evidence and the reason for its
actions to the officers and members of the local
division. The local division shall have the right to
appeal from the decision of the Board to the delegates
at the next state Conference.
SECTION 7.
ASSOCIATION PROPERTY. Title to any property
or assets acquired by or in the possession of any
Division or the Association and the local division
thereof shall own adjunct jointly. An inventory shall be
rendered to the Executive Director as provided in
Section 3 of this Article.
(Amended October 1962, September 1991, 1996)
ARTICLE 7.
DEATH BENEFIT FUND
SECTION 1. FUND
CREATED. A fund shall be created to provide for
the payment of a death benefit to the designated
beneficiaries or the estates of deceased Active members
of the Association. The amount of the
benefit shall be fixed by vote of the delegates at the
annual Conference. The administration of this fund shall
be executed as described in Section 7 of this Article.
(Amended September 1991)
(Section 1. Paragraph
A. Repealed 1991)
SECTION 2.
PAYMENTS TO FUND. The Death Benefit
Fund shall be funded by
proceeds attained from the Illinois police Association
License Plate Program, if
necessary., the Board from time to time by proper
resolution, order, and direct
additional payments to the Death Benefit Fund in such
amounts as deemed needed
to pay the death benefits without delay and to defray
the costs of the committee.
(Amended September
2008)
SECTION 3.
ELIGIBILITY FOR DEATH BENEFIT. Subject
to requirements and limitations noted hereinafter, any
Active member who is employed and not on pension on the
date of application for membership does hereby qualify
for death benefit coverage. If any class member
(Active, Pensioned, Paid up Life or Associate) commits
suicide or dies as a result of assisted suicide said
member does NOT qualify for a Death Benefit.
(Amended September
2005)
(Effective 2006, No Death Benefit except as defined in
Section 6, Paragraph A.)
SECTION 3.
PARAGRAPH A. AGE LIMITATIONS.
If death occurs in the line of duty as determined by the
Death Benefit Committee, whose decision in this regard
shall be final, an Active member does not qualify for
death benefit coverage in either of the following
circumstances. 1) The member applied for membership
after October 4th, 1960 prior to January 1st, 1981 and
was over the age of fifty (50) years on the date of
application for membership or 2) The member applied for
membership after December 31st, 1980 and was over the
age of forty (40) years of age on the date of
application for membership. Nothing herein shall serve
to impair or diminish an Active member’s otherwise
vested right to death benefit coverage by virtue of any
prior and validly enacted versions of the Constitution
and By-Laws.
SECTION 3.
PARAGRAPH B. REQUIREMENTS OF GOOD
STANDING AND CONTINUED MEMBERSHIP. Death
benefits shall be payable only to designated
beneficiaries or estates of Active members in good
standing, at the time
of their death and who have been in such status for at
least one (1) year prior thereto. It is further provided
that in order to qualify for death benefit coverage, an
applicant must maintain membership in the Association
for a period of not less than five (5) years immediately
prior to his or her retirement.
SECTION 3.
PARAGRAPH C. LIMITATIONS.
All claims for benefits must be filed with the
Association within one (1) year of the date of death of
the member. Any beneficiary filing for benefits must
provide any and all documentation requested by the Death
Benefit Committee within six (6) months after said
filing.
(Amended September 2008, 2011)
SECTION 4.
BENEFICIARIES. Each Active member, shall designate on a certificate provided by the
Association the beneficiary or beneficiaries of the
members death benefit coverage.
SECTION 4.
PARAGRAPH A. DEATH OF ALL
BENEFICIARIES. In the event of the
death of all beneficiaries named in the certificate
before or at the time of death of the member, if no
other designation has been made, the benefits shall be
paid as
follows: to the widow or widower if living, if no widow
or widower, to the children of the member. If no
beneficiary the benefit shall be issued to the trust or
will directions of the member.
(Amended September
1965, 2008)
SECTION 4.
PARAGRAPH B. DIVORCE OF MEMBER FROM
NAMED BENEFICIARY. If at the
time of death, a member was divorced from his or her
spouse and the spouse is named as beneficiary on the
death beneficiary card of the member, if no other
designation has been made, the benefits shall be paid to
the same as though the designated beneficiary had died
before the member and no new designation had been made.
Provided, however, that the member may in the same
manner herein provided for making a change of
beneficiary designate or re-designate a divorced wife or
husband as the beneficiary unless prohibited by law of
the state under which the certificate was issued.
(Amended September 1965)
SECTION 5. AMOUNT
OF DEATH BENEFIT-NOT LINE OF DUTY. The amount of
Death Benefit payable to any beneficiary or estate shall
be Six Hundred Dollars ($600.00), excepting that the
beneficiaries or estates of those members who exercised
the option in Article 9, Section 6, of this
Constitution, shall be eligible for a Death Benefit in
the amount current at the time the option was exercised
to become a paid up life members at retirement.
Effective with all applications for membership received
for the year 2006 and thereafter, the Death Benefit “Not
Line of Duty”, shall be eliminated and shall NOT apply.
(Amended September 1979, 2004)
SECTION 6.
PARAGRAPH A. AMOUNT OF DEATH
BENEFIT-ACTIVE MEMBER-LINE OF DUTY.
The amount of Death Benefit payable to any beneficiary
or estate shall be Five Thousand Dollars ($5,000.00) if
the deceased Active member shall meet death in the
performance of his or her duty as determined by the
Death Benefit Committee.
(Amended September 1984, 2004) This takes effect as of
2005.
SECTION 6.
PARAGRAPH B. AMOUNT OF DEATH
BENEFIT-NON-ACTIVE MEMBER – LINE OF DUTY.
Any Illinois Law Enforcement Officer, who is NOT a
member of the Illinois Police Association, the amount of
Death Benefit to any beneficiary or estate, shall be
paid $1,000.00 if the deceased who is a NON-ACTIVE
member of the IPA, meet death in the performance of his
or her duty as determined by the Death Benefit
Committee.
(Effective Janurary 1st, 2019)
SECTION 7. DEATH
BENEFIT COMMITTEE. A Death Benefit
Committee comprising of at least three Active members
and including a Chairman and a Secretary shall be
established pursuant to Article 8, Section 1 of the
Constitution and By-Laws.
SECTION 7.
PARAGRAPH A. DUTIES OF COMMITTEE. After the
receipt of notice of
the death of an Active Member, the Secretary of the
Committee shall apprise the Chairperson and other
Members thereof and make available all information
relating
to the deceased member. Upon receipt of a claim for the
Death Benefit accompanied by a certified copy of the
death certificate, the Secretary shall notify the
Chairperson
who shall convene the Committee to investigate and pass
on such claim promptly.
A record of the proceedings and the action of the
Committee shall be sent to the President and Executive
Director of the Association.
(Amended September
2006)
SECTION 7.
PARAGRAPH B. APPEAL OF COMMITTEE DECISION.
Any appeal of a decision made by the Death Benefit
Committee must be submitted in writing to the Board
within thirty days (30) of the date on the written
decision of the Death Benefit Committee.
(Amended September 1996)
SECTION 8.
REQUIREMENTS FOR BONDING. The Chairman and Secretary of
the Death Benefit Committee shall be bonded in an amount
to be set by and approved by the Association, the cost
of bonds to be borne by the Association.
ARTICLE 8.
COMMITTEES
SECTION 1.
APPOINTMENT. The President at the
first meeting of the Board following the annual state
Conference shall appoint the following standing
committees for his or her term of office.
Conference
Death Benefit
Finance
Legislative
Magazine
Constitution and By-Laws
Sherwood Charities Board
of Directors
Each of the aforesaid committees shall consist of at least three (3) members.
(Amended September
1964, 1987, 1991, 2014, 2022)
SECTION 2.
EX-OFFICIO MEMBERS. The President
shall be an ex-officio member of each of the committees
except the Nominating Committee.
(Amended September
1981)
SECTION 3.
ADDITIONAL COMMITTEES. The Board shall
have power from time to time to appoint additional
committees if it deems it expedient and to delegate to
such committees such duties and powers as may be found
necessary for the proper conduct of the affairs of the
Association and the Board may appoint on such committees
any member of the Association.
SECTION 4.
REMOVAL. The President shall have the
power to remove any member of any committee with the
approval of the Board. However, any member of any
committee who without just cause attends less than fifty
percent (50%) of the meetings of his or her respective
committee within the first year of his or her
appointment shall automatically disqualify himself or
herself from further membership on said committee.
(Amended October 1962)
ARTICLE 9.
DUES AND FEES
SECTION 1.
ADMISSION FEE. The admission fee for
Active and Associate membership shall be five dollars
($5.00) payable with the application.
(Amended September
1991)
SECTION 2. DUES,
WHEN PAYABLE. Dues for Active and
Associate membership shall be fixed by a majority vote
of the delegates present and voting at the annual state
Conference and will become effective the year designated
by the delegates. (Amended September 1970)
SECTION 3.
COLLECTION OF DUES. Each department or
agency represented by membership shall designate one or
more of its members as stewards for the collection of
association dues. A department or agency steward shall
be responsible for the collection of annual membership
dues from association members within his or her
department or agency. He or she shall submit a listing
of all receipts on forms provided by the Association and
these dues shall be turned over to and recorded by the
Executive Director of the Association. The steward may
submit his or her remittances to the secretary of his or
her local division if required to do so for the division
records. The secretary of the division receiving these
dues must forward them to the Executive Director not
later than five (5) days after receipt thereof.
(Amended September
1964)
SECTION 4.,
DELINQUENCIES. Any member delinquent
in the payment of dues and/or assessments levied charged
upon authorization for a period of sixty (60) days past
the beginning of the current calendar year shall be
suspended and shall not be reinstated until dues and
reinstatement fees of fifty (.50) cents per month for
each and every month provided, however that any member
suspended for a period of four (4) months shall not be
reinstated until an additional penalty of three ($3.00)
dollars per annum be paid, not to exceed a delinquency
of five (5) years. Any member having allowed his or her
membership to lapse for a period in excess of one (1)
year, may at any time thereafter reapply and upon
qualifying be accepted for membership without penalty
and without the required payment to pay back dues or
reinstatement fees. For all purposes including death
benefits and tenure of membership such a renewed
membership shall be regarded as a new membership and
shall be effective as of the date of renewal.
SECTION 5.
NOTICES. The Executive Director
shall mail each member a notice of assessments and it
shall be his or her duty to return delinquent dues
unless reinstatement fees accompany the member’s current
dues.
(Amended September
1996)
SECTION 6.
PARAGRAPH A. ACTIVE PAID UP LIFE.
Any Active member with at least twenty five (25) years
of paid membership in the Association and who is retired
and receiving a pension may choose to become a Paid Up
Life Member. Any Paid Up Life Member may return to
Active member status by again paying Active members
dues, this Active members death benefit shall be the
benefit in effect when he or she opted to be a Paid Up
Life member and not changed with his or her return to
Active member status. Any difference between the
member’s past membership shall be paid at the rate
current at the time the Paid Up Life option is
exercised. The designated beneficiary, estate of a
member opting for Paid Up Life status under this
paragraph will be eligible for a death benefit in the
amount current at the time the option is exercised. This
option shall also be available to members on disability
pensions providing they have a total of thirty (30)
years of paid membership in the Association. For the
purpose of this paragraph, tenure shall be from the year
1944.
(Amended September
2009)
SECTION 6.
PARAGRAPH B. ASSOCIATE PAID UP LIFE.
Any Associate member who completes twenty five (25)
years of membership shall be considered a Paid Up Life
Associate member and shall be exempt from further
payment of dues. He or she shall be entitled to all the
emoluments of a dues paying Associate member.
(Amended September
1973, 2000)
ARTICLE 10.
REPRESENTATION
SECTION 1.
DIVISION CHAIRMAN ON EXECUTIVE BOARD.
The Chairman of all Divisions shall be an ex-officio
member of the Board.
SECTION 2. VOTING
DELEGATES. Each municipal law
enforcement department,
federal, state or county law enforcement agency
who have members in the Association
shall be entitled to one (1) vote for every five
(5) members including pensioners or
fraction of five (5) but in no event shall there
be more than twenty (20) votes from any
one department or agency. Each delegate to the
Conference must be present to vote
and will be entitled to cast one (1) ballot. The
Board shall designate the manner in
which delegate’s credentials shall be presented
to the Conference and may prescribe
or require that certain specific information be
furnished by the delegate submitting his
or her credentials as an authorization of the
particular delegate to obtain recognition
and right to vote.
(Amended September 1981,
1991, 2008)
SECTION 2.
PARAGRAPH A. DELEGATES AT LARGE.
All Vice President, Sergeant-at-Arms, Executive
Director, Division Chairman and all Past Presidents
shall be considered delegates at large and as such shall
be entitled to all emoluments of a regular delegate.
(Amended September 1974, 1996, 2007)
SECTION 3. NUMBER
OF DELEGATES ESTABLISHED. The number of
delegates to which each department or agency is entitled
shall be established by the total membership of such
department or agency on a date not later than forty five
(45) days prior to the next annual Conference of the
Association.
(Amended September
1968, 1991)
SECTION 4.
NOTICES. All Conference notices and
other Association correspondence pertaining to
membership shall be directed to the Steward of each
department or agency as described in Article 11, Section
3. It shall be his or her duty
to disseminate all
such information to the Association membership of his or
her department or agency.
(Amended September 1964)
ARTICLE 11.
MEETINGS
SECTION 1.
MEETINGS OF LOCAL DIVISIONS. The
constitution of each local division shall determine the
number of meetings, which shall be held each year. To
defray the cost of these meetings, the President and the
Executive Director are hereby authorized to expend what
in their discretion is reasonable for each duly
constituted regular meeting actually held and such
payments shall not exceed twelve (12) monthly meetings
per calendar year. Notwithstanding anything herein
provided, no payment shall be made until the provisions
of Article 6, Section 3 have been complied with and
detailed reports filed with and approved by the Board.
(Amended October 1959,
September 1996)
SECTION 2.
MEETINGS OF THE STATE CONFERENCE. The
state Conference of the Association shall be held
annually, at such time and place the Board shall
determine.
SECTION 3.
MEETINGS OF THE EXECUTIVE BOARD. The
Executive Board shall hold three (3) meetings each year,
only the Chairman of the Audit Committee, as appointed
by the President of the Association shall be required to
attend these meetings provided that he or she has a
report to present. In the absence of any report,
Auditors will not be required to attend these meetings
but shall continue to fulfill their obligations to the
Association under Article 5, Paragraph 2, Section F.
Special meetings may be called by the President,
Executive Director or by any six (6) members of the
Executive Board. Five (5) days notice must be given of a
special meeting and the Board except that which is
incorporated in the call shall transact no other
business.
(Amended October 1961,
September 1996, 2008)
SECTION 4.
ROBERTS RULES OF ORDER. Meetings shall
follow the procedure as given in “Roberts Rule of
Order”, provided that such rules are not in conflict
with State Statutes on general “Not For Profit:
corporations.
(Amended October 1959)
ARTICLE 12.
AMENDMENTS
SECTION 1.
TWO-THIRDS MAJORITY REQUIRED. The
Constitution and By-Laws shall not be amended except by
a two-thirds majority vote of the accredited delegates
present and voting at the annual Conference.
(Amended October 1962)
SECTION 2.
NOTICES OF PROPOSED AMENDMENTS. No
proposed amendments shall be voted on at any annual
Conference unless due notice of the proposed amendment
is published in the “Official Journal” of the
Association or amendments sent to the members (4) four
weeks in advance of the annual Conference at which time
same is to be acted and voted upon. Language of proposed
amendments to the Constitution and By-Laws may be
amended at the annual Conference, provided that (1) the
provider of the proposed change is present if any
clarification is necessary and: (2) such language change
does not substantially alter the intent or meaning of
the proposed amendment change. Such proposed amendments
shall be submitted in such manner and form as will
clearly indicate the proposed changes.
(Amended September 2011)
SECTION 3.
INCLUDED ON CONFERENCE AGENDA.
Proposed amendments to the Constitution and By-Laws
shall be included on the agenda of the annual Conference
and adopted in whole or in part by a two thirds vote of
the accredited delegates presents and voting.
(Amended October 1962)
ARTICLE 13.
DISTRIBUTION OF FUNDS UPON DISSOLUTION
SECTION 1.
In the event this Association is dissolved, all funds
remaining after payment of debts and obligations shall
be treated as a trust fund, payable only on death and
ratably to the estates of Active members who were in
good standing at the time of dissolution. For the
purpose of carrying out this provision, the Executive
Board shall deposit all funds belonging to the
Association with any trust company qualified to accept
trust in Illinois and to create a trust indenture
embodying the term of this Article and designating the
beneficiaries thereof.
Revised 01/2005
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